In the Archival Trenches

It has been a few months since I began work with the Claude and ZerNona Black Papers here at Coates Library.  The majority of the first two months work was primarily a combination of surveying, physically acquiring, and preliminary accessioning and processing, all at once.  The following photos will give a glimpse into that journey.

  The collection in its raw state --

not for the faint of heart!

Sifting through dusty, deep piles of  materials (wearing nitrile gloves) across three rooms of a house, a remote office and an outdoor shed, has yielded approximately 100 cubic feet of an archival collection.  The three pictures seen above give a candid view into what an archivist might find as the original point of entry -- somewhere in there I had to find the collection. The endeavor took 120 hours of February and March afternoons. Happily, I found a very willing volunteer in Elias Guetaneh, who had been an intern extraordinaire for me at the City of San Antonio Municipal Archives and Records. Elias joined me for the March portion of this treasure hunt.  His cheerfulness, excellent eye, and enthusiasm (and height!) made the evaluation, heavy lifting, photographing, access to materials near the ceiling,  and copious note-taking much less daunting.
Spying original order was a challenge, but it was possible to find meaningful arrangement -- each physical location revealed rough time frames and materials relevant to them. The attic, for instance, had some of the earliest records (from the turn of the century), and most of the Baptist Convention materials (Reverend Black was active with the American Baptist Convention for many years), and most of ZerNona Black's community organization records and educational materials.

Progress, ready for pickup, as shown in the office

When packing materials up, I retained meaningful groupings whenever possible and made notes on the box itself and on a spreadsheet, giving each box a unique identifier with an indication of the room it came from.  In my experience, you never know how useful that information can be until after the fact, at the time of processing and creating the finding aid. Because the storage of the collection over many years has been in a hot attic, a turn-of-the-century home with highly fluctuating environmental conditions, and an outdoor shed, the materials are being treated anaerobically (no chemicals, but deprivation of oxygen in a vacuum chamber) for pests and cleaned by hepa vacuum. I eagerly await the arrival of a clean collection any day now.

After having gone through this process, I have laid eyes on most of the items in the collection. In addition, with all the documentation so far, I have started background research, put together a preservation supply order for the entire collection, begun solid work on the finding aid in Archon, and am exploring digitization needs and costs for formats that we cannot do in-house.
So, for now, "Onward, ho!"